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The Journal ARQUIVOS DE MEDICINA publishes original research on the different areas of medicine, favoring quality research, mainly when describing national reality. The editorial staff evaluates all the manuscripts and the publication of the original research articles, case reports or case series that are considered adequate will depend the analysis of external reviewers. Reviewers may propose, by written, alterations of contents or form to the author(s), submitting the article to its effectiveness. When applicable, the evaluation by external reviewers will be mentioned in the end of the articles. Despite of the efforts made by the editors and reviewers in order to assure the technical and scientific quality of the published manuscripts, the responsibility for the final contents of the publications belongs to the authors. All the articles published are from that moment on belonging of the ARQUIVOS DE MEDICINA. Since accepted, manuscripts cannot be published in a similar form at other places, nor language, without the permission of ARQUIVOS DE MEDICINA. Manuscripts will only be evaluated if its contents are original material not published, integrally or partially (including tables or illustrations), and if its publication will not be made in any other place. This restriction it is not applicable to press notes or summaries published for scientific meetings .In case of similar publications or if there is any doubt concerning the accomplishment of the above mentioned criteria, these must be attached to the manuscript at submission. Before submitting an article to ARQUIVOS DE MEDICINA authors must assure all the needed autho-risations for the publication of the submitted material. According to an evaluation made at the material presented to the magazine the publishers of ARQUIVOS DE MEDICINA are expecting to publish 30% of the submitted manuscripts, where 25% probably will be rejected by the editors in the first month of reception without external evaluation. |
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Form and preparation of manuscripts
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TYPE OF ARTICLES PUBLISHED AT ARQUIVOS DE MEDICINA Articles of original researches Original research, qualitative or quantitative. The text must be limited to 2000 words, excluding references or tables, and divided into introduction, methods, results and discussion, presenting no more than 4 tables and/or illustrations (total. All original research articles must present structured summaries in Portuguese and English, maximum 250 words each. Brief publications Preliminary conclusions or new discoveries might be object of brief publications. The text must be limited to 1000 words, excluding references or tables, and divided into introduction, methods, results and discussion, presenting no more than 2 tables and/or illustrations (total) and 10 references. The Journal ARQUIVOS DE MEDICINA publishes original research on the different areas of medicine, favoring quality research, mainly when describing national reality. Brief publications must present structured summaries in Portuguese and English, maximum 250 words each. Reviews Revision articles about themes of the different areas of medicine and addressed to health professionals, mainly with impact in their work. ARQUIVOS DE MEDICINA publishes essentially revision articles requested by the editors. Although, articles of revision submitted without request will also be evaluated, preferentially quantitative revision (aim analysis). The text must be limited to 5000 words, excluding references and tables, presenting no more than 5 tables and/or pictures (total). Quantitative revisions must be divided into introduction, methods, results and discussion. Revisions must present no structured summaries in Portuguese and English, maximum 250 words each, being structured in case of quantitative revisions. Comments Comments, essays, critical analysis or declarations of positions on topics of interest in health area, namely politics of health and medical education. The text must be limited to 900 words, excluding references and tables, and must include no more than one table or illustration and 5 references. Comments should not have summaries. Case Reports ARQUIVOS DE MEDICINA transcribes openly presented cases quarterly by the doctors of S. João hospital in an accorded selection with the editorial staff of the magazine. Although it is well received a description of truly exemplar clinical cases, deeply studied and discussed. The text must be limited to 1200 words, excluding references and tables, presenting no more than 2 tables and/or illustrations (total). Clinical cases must present non-structured summaries in Portuguese and English, maximum of 120 words each. Case Series Descriptions of series of cases, in a view of statistic treatment or reflection of a particular experience of diagnostic, treatment or prognostic. The text must be limited to 1200 words, excluding references and tables, divided into introduction, methods, results, and discussion, and include no more than 2 tables and /or illustrations (total). Series of cases must present structured summaries in Portuguese and English, maximum of 250 words each. Letters to the editor Concise comments and articles published at ARQUIVOS DE MEDICINA reporting in an objective form the results of the clinical observation or original research for which there is no need of a more elaborated treatment. The text must be limited to 400 words, excluding references and tables, and including no more than one table or illustration and 5 references. Letters to the editor must not present summaries. Revisions of books and software Critical revisions of books, software or Internet sites. The text must be limited to 600 words, without tables or illustrations, with no more than 3 references, including the object of revision. Revisions of books or software should not present summaries. MANUSCRIPTS FORMATING The formatting of the articles submitted for publishing at ARQUIVOS DE MEDICINA must be based on “Uniform Requirements for Manuscripts Submitted to Biomedical Journals”. All the manuscripts, including references, tables and illustrations legends, must have double spacing, letter 11 and lined at left. The types of letters to be used are Times, Times New Roman, Courier, Helvetica, Arial and Symbol for special characters. All the pages must be numbered, including the title one. All the manuscript must present 2, 5 cm edges. A page break must be inserted between each section. Headers and footers must not be inserted. Avoid non-technical uses of technical terms in statistics such as random, normal, significant, correlations and sample. Quoting, tables or pictures will only be reproduced if under author’s copyright with full quote of the source and authorised by the owner of the author copyrights. Units of measurement The units of measurement to be used are the ones of the International System of Units (SI), but publishers may request non-SI units. Abbreviations Acronyms and abbreviations must be avoided, mainly in titles and summaries. When needed, it must be defined on its first use in the text and also on summaries or in each table or illustration, unless it is a standard unit of measurement. Medicine names It must be used the drugs International Non proprietary Name (INN) instead of their commercial names. When trade marks are used, in the investigation, the name of the drug and the name of the laboratory may be used in parentheses. Title page The title page should carry the following information: 1) the title (concise and descriptive); 2) a running head (of no more than 40 characters, including spaces); 3) the authors` names, including the first name (excluding academic degrees or honorific titles); 4) the institutional affiliations of each author when the work as done; 5) the name, mailing address, telephone and fax numbers and e-mail address of the author responsible for correspondence about the manuscript; 6) acknowledgments, including financing sources, scholarships and all contributors who do not meet the criteria for authorship; 7) separate word counts for each of the resumes and for the main text (excluding references, tables or figures). Authorship As referred in the Uniform Requirements for manuscripts Submitted to Biomedical Journals, the authorship should be based on substantial contribution to: 1) conception and design of the study, or acquisition of data, or analysis and interpretation of data; 2) drafting the article or revising it critically for intellectual content; 3) final approval of the version to be published. Acquisition of funding, collection of data or general supervision of the research group, alone, does not justify authorship. The contribution of each author must be specified in the cover letter. This information will be published. Example: José Silva conceived the study and supervised all aspects of its implementation. António Silva helped in the conception of the study and analysed the data. Manuel Silva collected data and helped in its analysis. All authors contributed to the interpretation of the results and to the revision of the manuscript drafts. In the case of the manuscripts signed by more than 6 authors, a reason must be given to justify such an expanded authorship. All authors must approve, by written, any modification of the article authorship after its submission. Acknowledgments Those who have substantially contributed to the paper but whose contributions do not justify authorship may be listed in the acknowledgments section and their contribution should be described, as well as financial support including scholarships. Summaries The summaries of the original investigation articles, brief publications, quantitative reviews and series of cases must be structured (introduction, methods, results and conclusions) and present a similar content to the manuscript. The summaries of the non-structured manuscripts (non-quantitative reviews and clinical cases) must not be structured. References must not be used in the summaries and abbreviations must be limited. Key Words No more than 6 key words must be indicated, in Portuguese and in English, in the summaries pages, preferably from the Medical Subject Headings (MeSH) list of Index Medicus. On the manuscripts that do not have summaries the key words must be presented at the end of the manuscript. Introduction Must state the objectives of the study and justify why it is done. In this section, only the indispensable references to justify the objectives of the study must be made. Methods This section should include: 1) sample size of the study; 2) time and space of the study 3) methods used for collection of data; 4) analysis of data. The ethical considerations must be made at the end of this section. Analysis of data Describe the statistical methods with enough detail to allow other workers to reproduce the results. When possible, quantify findings and present them with appropriate indicators of measurement error or uncertainty, such as confidence intervals. Avoid relying solely on statistical hypothesis testing, such as the use of P values, which fails to convey important quantative information. Specify the computer software used. Ethical considerations and informed consent When reporting experiments on human subjects, authors should indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee and with the Helsinki Declaration by the World Medical Association (www.wma.net). This approval and the acquisition of the informed consent must be mentioned in the methods section. Results Present the results in logical sequence in the text, tables and illustrations. Do not repeat in the text all the data in the tables or illustrations. Summarize only important observations. Graphics should only be presented to improve the understanding of the results, regardless of the limited number of illustrations established for each type of article. Presentation of numeric data The numeric accuracy used on the presentation of the results should not be superior to the one allowed by the evaluation instruments. To quantitative variables the presented measurements should not have more than one decimal part than the raw data. Proportions must be presented with just one decimal part and small samples should not have decimals. The testing statistics values, such as t or ?2, and the coefficients of correlation must be presented with no more than two decimals parts. The P values must be presented with one or two significant figures, never on the form of P=NS, P<0.05 or P>0.05 in so far as the P value information could be important. When the P value is too small (inferior to 0.0001) it can be presented like P<0.0001. Tables and Illustrations Tables must appear after the references. Illustrations must appear after the tables. All tables and illustrations should be cited in the text, numbered (separate Arabic numerals for tables and illustrations) consecutively in the order of their first citation. Each table or illustration must have a brief title and footnotes (for example, abbreviations definitions) in order to be understood and interpreted without having to consult the text of the manuscript. For footnotes or illustrations use the following symbols, in this sequence: *, †, ‡, §, ||,¶, **, ††, ‡‡ Each table or illustration must be presented in separate pages with the respective title and footnotes. For the tables use only horizontal lines. Illustrations, including graphics, maps, photographs or other materials must be computerised or professionally drawn. Illustrations must have legends. Symbols, arrows or letters should contrast with the background. The dimension of the illustrations is usually reduced to the width of a column, assuring that when reduced to publication each item will still be legible. On the first submission of the manuscript, send copies of the photographs, illustrations or other materials such as x-ray films. Illustrations made on the computer or converted into electronic format after digitization must be inserted on the manuscript file. Since the final print will be on black-and-white or grey, graphics should not be coloured. Three-dimensional graphics will only be accepted in special situations. The resolution of black-and-white images must be at least 1200dpi and grey or coloured images must be at least 300dpi. Legends, symbols, arrows or letters must be inserted in the photographs or illustrations image file. The publication of illustrations in colour will be paid by the author. When the manuscript is accepted, the illustrations will be asked in the most suitable format for the production of the journal. Discussion Do not repeat in detail data given in the Results section, but discuss the limitations of the study and compare the results with other relevant studies. Emphasize the new and important aspects of the study and the conclusions that follow from them. Link the conclusions with the goals of the study but avoid unqualified statements and conclusions not adequately supported by the data. References References should be listed after the main text, numbered consecutively in the order in which they are first mentioned in the text. The references numbers must be identified in parentheses. References must not be automatically numbered. Authors should consult the Uniform Requirements for Manuscripts Submitted to Biomedical Journals for samples of reference citation formats, for example: 1. Article • Vega KJ, Pina I, Krevsky B. Heart transplantation is associated with an increase risk for pancreatobiliary disease. Ann Intern Med 1996; 124:980-3. 2. Organization as author • The Cardiac Society of Australia and New Zealand. Clinical exercise stress testing safety and performance guidelines. Med J Aust 1996; 64:282-4. 3. Volume with supplement • Shen HM, Zhang QF. Risk assessment of nickel carcinogenicity and occupational lung cancer. Environ Health Perspect 1994; 102 Suppl 1:275-82. 4. Issue with supplement • Payne DK, Sullivan MD, Massie MJ. Women’s psychological reactions to breast cancer. Semin Oncol 1996; 23 (1 Suppl 2):89-97. 5. Book • Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany (NY): Delmar Publishers; 1996. 6. Book (Editor as author) • Norman IJ, Redfern SJ, editors. Mental health care for elderly people. New York: Churchill Livingstone; 1996. 7. Book (Organization as Author and Editor) • Institute of medicine (US). Looking at the future of the Medicaid program. Washington: The Institute; 1992. 8. Chapter in a book • Phillips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis, and management. 2nd ed. New York: Raven Press; 1995. p. 465-78. 9. Article in Electronic Form • Morse SS. Factors in the emergence of infectious diseases. Emerg Infect Dis [serial online] 1995 Jan-Mar [cited 1996 Jun 5]; 1 (1): [24 screens]. Available at http://www.cdc.gov/ncidod/EID/eid.htm The titles of journals should be abbreviated according to the style used in Index Medicus. Consult a list of journals in http://www.nlm.nih.gov. Avoid the citation of summaries and personal communications. Authors should verify if all references are correct. Attachments Very extensive material to the publication with the manuscript, as extensive tables or collection data instruments, may be requested to the authors by interested people. Conflicts of Interest All authors of a submitted manuscript must state explicitly whether potential conflicts do or do not exist. That information will be kept confidential during the revision of the manuscript by external reviewers and will not influence the editorial decision. However it will be published if the article is accepted. Authorizations Before submitting a manuscript to the ARQUIVOS DE MEDICINA, authors must have the following documents that might be requested by the editorial staff: - informed consent of each participant; - informed consent of each individual photographed, even when the identity is omitted; - copyright transfer of images and illustrations; - authorization to use previously published material; - authorizations by the contributors mentioned in the acknowledgments section. MANUSCRIPTS SUBMISSION The manuscripts submitted to publication in the ARQUIVOS DE MEDICINA must be prepared according to the recommendations indicated above and must be accompanied by a cover letter. Cover letter This letter should include the following information: 1) the full title of the manuscript; 2) the name of the authors and the specification of the contribute of each one to the manuscript; 3) justification of a highly number of authors, when applicable; 4) type of article, according to the ARQUIVOS DE MEDICINA classification; 5) financial sources, including scholarships 6) a statement of whether potential conflicts of interest do or do not exist; 7) a statement that the manuscript was not fully or partially published and that any version of the manuscript is being reviewed by other journal; 8) a statement that the manuscript being submitted has been approved by all the authors; 9) signature of all the authors. This journal gives preference to the electronic submission of the manuscripts (secretaria@arquimed.org). In this case, the manuscript and the cover letter must be sent in separate files in Word format. A copy of the cover letter signed by all the authors must be sent by fax (225074379). When the electronic submission is not possible, it can be done by mail to the following address: ARQUIVOS DE MEDICINA Faculdade de Medicina do Porto Alameda Prof. Hernâni Monteiro 4200-319 Porto, Portugal Then, the manuscripts must be submitted in triplicate (1 original printed only in one page and 2 copies printed front and back), accompanied by the cover letter. The rejected manuscripts or the material sent will not be returned, except when solicited in the submission moment. MANUSCRIPTS CORRECTION The acceptance of the manuscript depends on the correction of the requested alterations. The corrected version of the manuscript must be sent with the alterations underlined to render its verification easy and must be accompanied by a letter answering each of the comments made. The manuscripts can only be considered accepted after the requested alterations are confirmed. ACCEPTED MANUSCRIPTS Once the manuscripts acceptance is known, a final version as Word file must be sent formatted according to the instructions indicated above. In the moment of the acceptance the authors will be informed about the format in which illustrations must be sent. The proof revision must be done and approved by all the authors within three weekdays. At this stage, only misprints corrections are allowed. A declaration of copyright transfer to the ARQUIVOS DE MEDICINA must be sent, signed by all the authors, along with the corrected proofs.
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